administrative assistant

Overview

Languages

French

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Restaurant

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Reconcile accounts
• Prepare reports on sales volumes, merchandising and personnel matters
• Prepare and submit reports
• Perform administrative tasks
• Label, file and retrieve documents
• Invoice clients
• Assist in analysis of data and preparation of reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Prepare and monitor contracts and budgets

Experience and specialization

Computer and technology knowledge

• Acomba
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Project management software
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical or specialized writing

• Commentary

Area of specialization

• Reports and records
• Invoices

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Judgement
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability

Benefits

Other benefits

• Other benefits

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Does not require Canadian work experience

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

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