administrative assistant - office

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks
• Prepare bills of lading, invoices and other shipping documents
• Manage accounts receivable

Experience and specialization

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS Word
• Database software
• Accounting software
• MS Office
• Adobe Acrobat Reader
• Computerized bookkeeping system

Technical terminology

• Financial
• Business

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner

Benefits

Health benefits

• Health care plan