administrative assistant

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Primary industry
• Construction
• Transportation, communication and utilities

Responsibilities

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Plan and control budget and expenditures
• Plan and organize daily operations
• Establish and implement policies and procedures
• Plan, develop and implement recruitment strategies
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Assign, co-ordinate and review projects and programs

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Office
• Quick Books
• LinkedIn

Area of work experience

• Purchasing, procurement and contracts
• Human resources

Area of specialization

• Contracts
• Financial statements
• Invoices
• Project management

Additional information

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Time management
• Adaptability