operations officer - administration

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Medical office management/administration
• Health information/medical records administration/administrator
• Business administration, management and operations, other
• Human resources management/personnel administration, general

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Physician's office
• Medical clinic

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Resolve conflict situations
• Monitor and evaluate
• Administrative and office activities
• May perform a variety of office management and clerical duties
• Schedule and confirm appointments
• Perform receptionist duties
• Perform general clerical duties
• Office management
• Manage routine office functions including reception, telephone and booking appointments
• Maintain registration systems, records and files
• Maintain accurate records
• Maintain filing system
• Answer written and oral inquiries
• Perform general office duties
• Provide customer service
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Coordinate the flow of information

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS Windows
• MS Word
• Electronic medical records
• MEDITECH

Area of work experience

• Reports and records
• Correspondence

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

Health benefits

• Dental plan
• Health care plan

Other benefits

• Other benefits

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

Close