operations manager - administrative services

Overview

Languages

English

Education

• Bachelor's degree

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Work site environment

• At heights

Work setting

• Warehouse

Responsibilities

Tasks

• Co-ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Conduct research
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Organize and maintain inventory
• Supervise office and volunteer staff
• Operate forklift
• Ensure health and safety regulations are followed
• Move heavy furniture, equipment and supplies
• Develop software solutions by studying systems flow, data usage and work processes

Supervision

• More than 20 people

Experience and specialization

Computer and technology knowledge

• MS Office
• MS Outlook
• Information management system
• MS Access
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• Google Drive
• Linux
• Software development
• Inventory control software
• SolidWorks software
• API
• iOS

Documentation knowledge

• Bill of lading

Technical experience

• Warehouse and storage facilities
• Import and export products

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Project management
• Bonds
• System integration

Additional information

Transportation/travel information

• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Creativity

Benefits

Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Other benefits

• Free parking available
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available