office administration clerk

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience
• Office management and supervision
• Administrative assistant and secretarial science, general
• General office occupations and clerical services

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
• Rural area
• Warehouse
• Associations and non profit organizations
• General office
• Agriculture, fishing and/or forestry
• Business office

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data
• Proofread data
• Prepare journal entry
• Prepare other statistical, financial and accounting reports
• Receive and register documents for data entry
• Operate computerized scanning machines

Experience and specialization

Computer and technology knowledge

• Social Media
• MS Word
• Accounting software
• MS PowerPoint
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• Data administration
• Scanning system
• Google Docs
• Sage Accounting Software
• Google Drive

Bookkeeping and accounting

• Manual

Equipment and machinery experience

• Scanner
• Computerized high speed colour copiers

Additional sector experience

• Fisheries

Area of specialization

• Reports
• Forms and records
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Correspondence
• Shipping and receiving
• Advertising
• Payroll services

Additional information

Security and safety

• Bondable
• Confidential security clearance
• Criminal record check
• Vulnerable sector check
• Reference required

Transportation/travel information

• Own transportation
• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Collaborative
• Efficiency
• Energetic
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

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