administrative coordinator

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Mandarin
• Hindi
• Urdu
• Cantonese
• Gujarati
• Tamil
• Russian
• Panjabi
• Tagalog

Work setting

• Rural area
• Willing to relocate
• Relocation costs not covered by employer
• Medical clinic

Responsibilities

Tasks

• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Schedule staff
• Record and process patient data
• Arrange schedules
• Plan and organize operational logistics of the organization

Supervision

• 3-4 people

Credentials

Certificates, licences, memberships, and courses

• First Aid Certificate

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• Electronic mail
• Electronic scheduler
• Adobe Photoshop
• Mac OS
• SharePoint
• Social Media
• Inventory control software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive
• LinkedIn
• MAC
• WordPress

Additional information

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Willing to travel regularly
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

Other benefits

• Parking available