office administrator

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate
• Oversee payroll administration
• Prepare payroll
• Invoice clients
• Prepare cost estimates
• Assist manager in the implementation of safety programs

Supervision

• No supervision responsibility

Credentials

Certificates, licences, memberships, and courses

• First Aid Certificate

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Quick Books
• Social Media
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• Database software
• Google Drive

Industrial processes and biological studies

• Industrial health and safety

Technical terminology

• Human resources

Area of work experience

• Project coordination
• Specification or technical writing

Area of specialization

• Accounting

Regulations knowledge

• Knowledge of labour relations

Additional information

Security and safety

• Bondable

Transportation/travel information

• Own transportation
• Valid driver's licence
• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player
• Collaborative

Benefits

Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus
• Group insurance benefits
• Life insurance
• Stocks/shares

Long term benefits

• Maternity and parental benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• Paid time off (volunteering or personal days)
• Team building opportunities
• Travel insurance
• Variable or compressed work week

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

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