office assistant

Overview

Languages

English

Education

• No degree, certificate or diploma

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
• Construction industry
• General office
• Automobile dealership
• Service company
• Service

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data
• Calculate the cost of truck repairs and new parts if needed

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• Electronic scheduler
• Social Media
• MS Word
• Accounting software
• Quick Books
• MS PowerPoint
• Adobe Acrobat Reader
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Area of specialization

• Reports
• Forms and records
• Invoices
• Charts, tables, graphs and diagrams
• Contracts
• Correspondence

Regulations knowledge

• Knowledge of labour relations

Additional information

Security and safety

• Bondable
• Reference required

Transportation/travel information

• Own transportation
• Valid driver's licence
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Analytical
• Efficiency
• Positive attitude
• Quick learner
• Dependability
• Efficient interpersonal skills
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Benefits

Other benefits

• Free parking available
• Parking available