administration officer

Overview

Languages

English

Education

• Master's degree
• or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Mandarin

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Plan and control budget and expenditures
• Take children to and from school and to appointments
• Schedule staff
• Provide job training and support
• Consult with teachers, parents, administrators and community agencies
• Arrange schedules
• Supervise teaching assistants
• Represent the organization, or delegate representatives to act on behalf of the organization, in negotiations or other official functions
• Help with scheduling and workflow
• Attend staff meetings to discuss progress and problems of children
• Monitor and report student progress to classroom teacher
• Evaluate teachers and support staff

Additional information

Work conditions and physical capabilities

• Fast-paced environment

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player