secretary (except legal and medical)

Overview

Languages

French

Education

• College/CEGEP
• Business administration and management, general
• Administrative assistant and secretarial science, general

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Train other workers
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Send and receive messages
• Reconcile accounts
• Maintain payroll
• Maintain work records and logs
• Invoice clients
• Ensure accuracy of completed time sheets, payroll and other summaries
• Document and prepare invoices and work orders
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements
• Establish work priorities and ensure procedures are followed and deadlines are met
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Benefits

Other benefits

• Parking available