office administration clerk

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Legal administrative assistant/secretary
• Administrative assistant and secretarial science, general
• Executive assistant/executive secretary

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• University or college
• School or educational institution/establishment

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Organize and schedule office work
• Store, update and retrieve financial data
• Organize mail by address and load into mail bag
• Weigh outgoing mail

Experience and specialization

Computer and technology knowledge

• MS Word
• MS PowerPoint
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• WordPress
• Computerized Maintenance Management Systems (CMMS)

Additional information

Security and safety

• Criminal record check
• Child Abuse Registry check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision

Benefits

Health benefits

• Dental plan
• Health care plan

Financial benefits

• As per collective agreement
• Pension plan