office assistant

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
• Legal administrative assistant/secretary
• Medical administrative/executive assistant and medical secretary
• Executive assistant/executive secretary

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
• University or college

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Compile data, statistics and other information
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data
• Schedule and confirm appointments

Experience and specialization

Computer and technology knowledge

• MS PowerPoint
• MS Access
• MS Outlook
• MS Windows
• Electronic mail
• WordPress

Additional information

Security and safety

• Criminal record check
• Child Abuse Registry check

Benefits

Health benefits

• Dental plan
• Health care plan

Financial benefits

• As per collective agreement
• Pension plan