administrative assistant

Overview

Languages

English

Education

• Other trades certificate or diploma
• Communication, general
• Office management and supervision
• Project management
• Marketing, other

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Work setting

• Community and social services
• Non-governmental organization

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Answer electronic enquiries
• Type and proofread correspondence, forms and other documents
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain internal record-keeping system
• Contact clients and suppliers to resolve problems
• Prepare and post notices and advertisements
• Modify Web pages, applets and scripts
• Store, update and maintain databases
• Write and edit press releases, newsletter and communications materials
• Oversee the preparation of written material for website content
• Coordinate work activities to ensure projects meet deadlines and budgets
• Coordinate projects and programs

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• SharePoint
• MS Office
• Adobe Acrobat Reader
• WordPress

Additional information

Security and safety

• Criminal record check
• Vulnerable sector check

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Judgement
• Team player
• Accurate
• Client focus
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Benefits

Financial benefits

• As per collective agreement

Other benefits

• On-site recreation and activities
• Variable or compressed work week

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

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